Budget Template and Planning Worksheet. Event Details Form. Run of Show Template. Volunteer Job Descriptions. Digital Marketing Guide. Zoom Graphic Templates. Green Event Planning Guide.

Beverages: Cocktails that smoke or catch fire are super fun and unexpected additions to an out of this world soiree. Activities: Have your very own Space Jam dance party or hire a telescope for stargazing.

Why it works: People love bonding over shared hobbies and entertainment and tend to go all out. Food: Anything from cookies to sandwiches can be made with character faces, show logos, or deep cut symbology.

Activities: Themed board games, fandom trivia competitions, themed photo booths, and—of course—a homemade costume contest.

Food: Good old fashioned American BBQ, along with other summertime treats like watermelon slices and peach cobbler. Why it works: Competitive home cooks finally get to show off their skills, and the rest of the audience gets to eat.

Decor: Stainless steel counters, special event-only aprons for contestants, and a scoreboard. Food: There are lots of ways to run a cooking show-inspired event and what game you choose will determine what you eat.

Make sure you have some actual catering, too, since contestants will be making single dishes at a time. Activities: Guests can either sign up to be a contestant, a judge, or an audience member.

Just make sure you serve an actual meal afterward since everyone will probably be hungry! Setting: An event venue that allows you to divide the main area into segments to represent the chosen cities or countries. Decor: Cityscapes like the Eiffel tower or NYC can easily be replicated with cardboard.

But any internationally inspired flavor works! Food: Because your guests are sampling dishes from a variety of influences, serve food as small bites so everyone can try each menu item.

Beverages: With so many other variables at play, keep things simple by serving wine and beer. Activities: There are lots of hired entertainment options available, like salsa dancers or classic Mimes.

Why it works: This is one very family-friendly corporate event theme that all ages can enjoy. Setting: Consider renting a large outdoor tent. Decor: Red and white striped fabrics and imagery of jugglers, magicians, and clowns. Why it works: The company you work with will do everything for you, making the whole planning process relatively stress-free.

Setting: Escape rooms come fully ready to use—or you can hire them to deck out your chosen space. Decor: Great news—the escape room company you work with will do it all for you! Food: Food is not expected or even desired during the escape room experience, but you could always host a pizza party before or after.

Beverages: Beer and wine should be used to celebrate the teams who solve the puzzle. Food: Pizza, chicken tenders, and any other carbohydrate-rich finger food will go well with this theme. Beverages: Cocktails will be the main attraction of the event as a whole, as will the wine and beer selection.

Choose locally sourced vinos or perhaps some cocktails named after inside jokes to make things a little more unique. Activities: Cheap or free drinks and karaoke should be all the entertainment they need. Why it works: Everyone loves comedy—especially if you can score tickets to a show featuring a celeb.

Setting: Any theatre or performing arts venue that regularly showcases stand-ups, improv troupes, and sketch teams. Food: A lot of theaters will serve drinks but they rarely have food, so make sure you book a great neighboring restaurant so event goers can walk over after their meal.

Decor: If you can, hang paper lanterns, set up table cloths with centerpieces, and spread out picnic blankets, pillows, and fold-up chairs for seating. Food: You can invite any variety of food truck to your party. Everything from freshly rolled sushi to vegan chicken and waffles is being served by these restaurants on wheels.

Beverages: Most food trucks will serve specialty beverages but be prepared with your own water station, as well. But you can include a live band, some local craft or candle vendors, and selfie stations for additional fun.

The Ultimate Party Planning Checklist Template 5 Ways to Keep Catering Costs Down at Your Next Event 30 Tips for Remarkable Corporate Event Planning Ideas for Creating Better Networking at Events. The best part themes can be seasonal, related to current events or holidays, creative, or simply high quality.

The most important factors in making a good party theme are that the event is appropriate and the host puts in the effort to make it special. Themes help get people excited about an event and create a sense of community among attendees.

Not to mention the fact that a theme truly sets an event apart from everyday life. Webinar Spotlight: New Year, New You: Discover Tools to Make Your Events Better Than Ever!

Register now. Home » 25 Corporate Event Themes for Unforgettable Company Parties. Event budgets are among the most important aspects of event planning and management.

Whether it's a large concert performance or a small fundraising event, there are a wide range of expenses and revenues to manage—and without a centralized place to track them, important items can fall through the cracks and push you over budget.

Estimating expenses and revenues accurately is essential for managing a successful event. This is especially true for events that will be held on a recurring basis, such as annual conferences, seminars, or music and arts festivals.

An event budget spreadsheet or worksheet can help you track event expenditures, such as venue rentals, refreshments for attendees, marketing and advertising costs, and travel fees. You can also use it to track incomes, such as ticket sales, vendor payments, merchandise sales, and advertising revenue.

In this way, these free event budget templates can help you check planned against actual costs, and verify the accuracy of profit projections.

We've also provided customizable event budget templates in Smartsheet, a work execution platform that empowers you to more efficiently manage event planning efforts with real-time collaboration and process automation. This event budget template for Excel can be used for any type of event.

It includes a range of expense and revenue categories that can be customized for your specific needs, including venue rental, travel costs, public relations expenditures, event programming fees, vendor expenses and incomes, and ticket and product sales.

It also offers charts for visualizing actual versus projected profit and loss, so you can track the accuracy of your event budget forecast. Excel Smartsheet. This simple event budget template can be used early in the event planning process to jot down expense estimates.

It allows you to estimate costs across a variety of categories, including staff wages, venue rentals, marketing and communications expenditures, and attendee services.

Event Planning Templates · Budget Template and Planning Worksheet · Event Details Form · Run of Show Template · Volunteer Job Descriptions. Marketing and Dec 19, - event and nightclub party poster templates. See more ideas about event poster template, event poster, party poster Missing

Sample Event Specials - Order custom special event sample boxes to stand out and create a brand narrative. >Fast turnaround times >Low minimum order >Versatile printing Event Planning Templates · Budget Template and Planning Worksheet · Event Details Form · Run of Show Template · Volunteer Job Descriptions. Marketing and Dec 19, - event and nightclub party poster templates. See more ideas about event poster template, event poster, party poster Missing

Every event, no matter how simple or intricate, requires advance planning and organization. Follow these eight steps to ensure your event is exceptional! Event Management Checklist.

Shared Department Event Checklist. Budget Template and Planning Worksheet. Event Details Form. Run of Show Template. Volunteer Job Descriptions. Digital Marketing Guide. Zoom Graphic Templates. Green Event Planning Guide.

Use it to highlight the remaining time until the start of your event or the deadline for sign up. A countdown allows you to create a sense of urgency and FOMO fear of missing out , prompting people to decide quickly before missing out on the occasion. It can also help to drive excitement for those who have already registered to attend.

Additional event countdown social media post ideas include using a calendar visual, or animating your countdown clock, such as in the Twitter and LinkedIn conference examples below. Follow along on our pages this week, October , as we share highlights from the show.

Sharing details about your event can help drive intrigue and interest. The chance to meet and hear from others. This is why introducing your event guests, hosts and speakers on social media — especially if they are well-known to your target audience — is a best practice to grow your attendee list.

This is something the sports industry does well. See, for example, the matchday social media carousel from our client Hertha BSC football club below. In the first slide, the club gives a quick overview of the lineup, followed by a video that introduces the players one-by-one, in a dynamic visual format to drive excitement.

A post shared by Hertha BSC herthabsc. In your event lineup posts, you can choose to give an overview of your full agenda or to spotlight a single speaker and their achievements, such as in the examples below.

We recommend that you tag the speakers featured in your posts, especially on LinkedIn, to increase engagement. A post shared by Women in CX WiCX womxnincx. In addition to introducing the lineup, you can heighten excitement by disclosing more details about your event as the date approaches.

In the below pre-event social media post examples, both conference organizers chose to reveal the venue ahead of time. Almost done 💪 🟦🔴 We are in a good way to be ready for tomorrow DMEXCO What do you think? BehindTheScenes BTS Cologne pic.

A great way to lay out this information visually could be via a social media carousel, or with an infographic or short video, such as in the following summit and conference post examples.

This October, discover everything you need to succeed in the 🌎 of accounting and finance. Reach a wider audience by tapping into the social media networks of your guests, speakers, sponsors, and other event partners.

In the first example below, the event organizer created a custom video to announce each conference sponsor. Great to be attending AdWorld this week.

Did you know? Our content distribution solution allows you to quickly and easily share your branded content with your network of partners, via a dedicated app or link sharing. Learn how Content Stadium SHARE works, and how you could benefit. People often have a strong sense of wanting to be part of something, and therefore fear being left out FOMO.

Here, you can also use videos with quick cuts or large fonts to increase urgency. If your event sells out ahead of time, make sure to shout about it on social media! Guess what? We are thrilled to report that our upcoming A Night of Raising Hope Gala is sold out!

Thank you to everyone who purchased a ticket. soldoutevent gala pic. A post shared by Marketing Week marketingweeked. Help your attendees get ready for the day and get the most out of your event by sharing a pre-event checklist on social media.

See the below pre-event post example for some ideas. Create a buzz on social media on the day of your event by posting about the different talks, shows and activities as they happen.

This will help you increase awareness for your event and brand, which in turn can help you attract last-minute attendees or drive interest for your next event. You can also use social media to take your audience backstage and share exclusive behind-the-scenes insights to engage both attendees and non-attendees alike.

See more on-the-day event, conference, fair and trade show social media post ideas below. Give your audience an insight into your event by posting photos and videos in real-time on social media. Stories are a great medium for this, as they are designed for timely and less polished content.

See how FC Utrecht adds branding to their real-time Stories below. In addition, Stories allow you to add interactive stickers, to keep your audience engaged, such as in the NYFW Instagram example click the image to watch the full highlight.

Our mobile app for real-time content creation allows you to add branded frames, stickers and fonts to your photos and videos, straight from your phone such as in the FC Utrecht example above.

Great for covering live events on social media, while increasing brand awareness. Learn how Content Stadium LIVE works. You can, of course, do the same via your other social media channels, posting videos, photos and eye-catching graphics as your event unfolds.

The Show Floor is booming this morning. If your event features talks and presentations, add value to your followers by sharing the key quotes and takeaways on your social media channels.

You can simply type out the quote, such as in the Twitter event post below, or capture it on video and share it as a short clip, just like in the second example. We are all biased. We are. This content may also encourage people who have not yet joined to attend the remaining day s of the event after all.

Photo albums and fun video compilations are a great way to share these event highlights. Even after your event is over, you can still fill your social media calendar with different post-event content.

Bring value to your audience by summarizing the key learnings from your event. Continue to engage your attendees with event follow-up content.

And give people who did not join a closer look at what went on, to convince them to do so next time. Take a look at the after-event social media examples below for more best practices.

Summarize your event in one post with a video or photo compilation of the highlights. This is also a great way to promote the recording of your event if available for those who were not able to attend, as seen in the Twitter example below. Check out the EventRecap in case you missed the main event!

After the event, hand the mic over to your attendees and let them explain why they enjoyed your event in their own words. Hearing about the benefits from other attendees is always more relatable and convincing for potential future attendees.

Continue to engage your attendees after the event on social media by asking them about their experience. People love to share their opinion, and at the same time you can action the feedback to improve your next event.

You can ask open questions for more in-depth feedback, or use social media polls to gather quick input, such as in this convention post example. Events cannot take place without the support of sponsors, partners, speakers, staff, and the attendees themselves. See some post-event thank you examples below.

A post shared by DMEXCO dmexco. Another way to reuse and recycle the content of your event is by publishing blog posts around the key takeaways. These allow you to go into more detail about the event. You can then share these articles as a link on social media, such as in the following after-event social media post examples.

In the first example, the conference organizer summarized a single talk into a blog post. While in the second, they rounded up the main event highlights into a LinkedIn article, including an overview of the number of guests, the biggest event moments and key quotes from the presentations.

Do you need to create a lot of content to promote your event s on social media? Skip having to wait on a designer, or navigating clunky PSD or Canva templates. Create high-quality, branded images and videos yourself, in a few clicks, with our custom templates.

Each template is designed and built just for you, which makes your content creation process super-efficient and your content always on-brand.

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List special guests who are you going to be at your event. If you've gone to the trouble of inviting a special guest then you should let people know about it! This template for event planning and budgeting is used to calculate costs and incomes for a large conference. It offers a sample event budget for a multi-day Come one, come all! Step up to the Big Hat Circus and be captured by the sounds of lions roaring, the smell of freshly popped popcorn, and the: Sample Event Specials

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Wedding planners can use this template to keep track of all the vendors they plan to work with or are supplying bids. There are sections to include contact information, contract status, costs, and services provided. You can also include a rating score based on your experience of working with a vendor, professional reviews, or comparison with their competitors.

Simply post this template at the event to quickly collect names, contact information, and any other details you might need such as affiliation with the event , or add a space where volunteers can sign up for specific tasks. Simply adjust the column labels to include the information you are seeking.

To ensure that all attendees are present at a conference or training event, have them add their signatures to this sign-in sheet.

At the top of the template there is room for conference details so that the sheet can tracked and filed easily.

You can modify this basic form and use it to collect attendance details at any type of event. This template includes columns for setup and cleanup so that volunteers can plan ahead for these duties.

The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available. Being concise - perhaps even limiting your event plan to one page - can encourage clarity and make you more likely to follow it.

Keeping a plan short may be especially useful if you are creating an event template that other members of your organization will use to arrange future events. Having a clear protocol to follow will make it easier to maintain standards and requirements as team members and event details fluctuate.

As you think about how to craft an event that will meet your objectives, here are a few things to keep in mind and include in your plan:.

Once an event ends, the purpose of event management is to collect and evaluate key metrics. Whether you measure ticket sales and attendance, solicit feedback from participants, or conduct a performance review of the entire planning and event process, performing an evaluation can help you understand what was successful and what needs improvement.

This type of information is critical data that you can use to inform decisions about future events. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

Try Smartsheet for free, today. Get started for free. Get free templates. Breadcrumb Content Center Managing Work Marketing management.

Create an Outstanding Experience with Free Event Planning Templates Try Smartsheet for Free. Get a Free Smartsheet Demo. By Joe Weller October 4, updated December 29, Share on Facebook Share on Twitter Share on LinkedIn Copy link.

Link copied. In this article. Event Planning Templates Event Planner Template. Event Budget Templates Conference Budget Template - Excel. Event Venue and Vendor Templates Food Vendor Application Template. Sign-Up and Attendance Templates Event Sign-Up Sheet Template.

What to Include in a Strategic Event Plan The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available. Purchase Checkout Added to cart. Suitable Template for any kind of business like Agency, Online Creative, Event Organizer, Wedding Organizer, Magazine, Freelancers and much more.

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Breadcrumb Content Center Managing Work Marketing management. Free Event Budget Templates From Simple to Complex Get free Smartsheet templates. Get a Free Smartsheet Demo. By Joe Weller January 18, Share on Facebook Share on Twitter Share on LinkedIn Copy link.

Link copied. In this article. Event Budget Template. Event Budget Workbook. Party Budget Template. Conference Planning Worksheet.

Improve Event Budget and Campaign Planning with Smartsheet for Marketing The best marketing teams know the importance of effective campaign management, consistent creative operations, and powerful event logistics -- and Smartsheet helps you deliver on all three so you can be more effective and achieve more.